§  Presentation of candidates and vote

  §  SRI annual meeting

Suggested General Board Member Responsibilities:

As an officer or board member, a member of the Board of Directors must be fully committed and dedicated to the mission of SRI and pledge to help to fulfill its mission. As such, all Board members are expected to:

1.  Understand that the Board is the decision-making authority for the organization, requiring Directors to vote on matters solely based on what is in the best interest of SRI. A Director should abstain from voting on matters in which he/she has a personal or business interest.

2.  Actively engage in programs and events for this organization in whatever ways are best suited for the Board of Directors. These may include undertaking planning of special events, writing policies or assisting in any other way upon request.

3.  Understand and follow the bylaws of the organization.

4. Attend board meetings diligently, notifying the Secretary in advance if unable to do so.

5.  Be available for consultation when requested.

6.  Express thoughtful opinions openly and candidly.

7.  Maintain confidentiality related to issues that are discussed during closed board meeting sessions.

8.  Ensure that the Board of Directors fulfills its fiduciary responsibilities for the governance of the organization

Qualifications/Position Description:

President:

•        Set a leadership tone which confers to all Board members the primary objective of SRI, which is to provide opportunities for all children under age 19 in Rhode Island’s geographic area to play soccer in a safe environment. Additionally, to make sure that the infrastructure of each Association/ Club allows all levels of soccer to be available - from recreational to highly competitive.

•        Chair monthly Board meetings - prepare agenda, clarify business, follow up if not clear where responsibility for action lies.

•        Chair Executive Committee.

•        Attend Regional meetings as member of Region 1. Assure appropriate follow up.

•        Represent SRI as appropriate with USYSA, USSF and any other appropriate entity.

•        Respond in a timely and appropriate manner to all emails and phone calls received directly from membership.

•        Troubleshoot issues between Board members, Club members and Board members, etc, if necessary.

•        Review budget proposals, contractor contracts, and operations of the Club on a regular basis.

•        Appoint Committees as appropriate.

•        Together with the Board, regularly review SRI Goals, Vision and Core Values and communicate this to the membership. Periodically review goals and objectives with each director. 

•        Assign tasks to Board members as required.


Secretary:

•        Keeps copies of the organization’s bylaws and the Board’s policy statements.

•        Keeps lists of officers, Board Members, committees and General Membership.

•        Notifies Board Members of meetings.

•        Keeps record of Board attendance.

•        Makes sure that there is a quorum at Board meetings.

•        Keeps accurate Minutes of meetings.

•        Records all motions and decisions of meetings.

•        Signs Board Minutes to attest to their accuracy.

•        Records all corrections to Minutes.

•        Keeps copies of Minutes of both Board and committee meetings.

•        Keeps accurate record of Executive Committee meetings.

•        Distributes copies of Board Minutes and actions to Board Members promptly after meetings.

•        Distribute copies of Executive Committee Minutes and actions to Executive Committee Members promptly after meetings.

•        Conducts general Board correspondence. Keeps records of all Board correspondence.

•        Signs official documents of the organization as required.

•        Makes sure members are notified of Annual General Meetings.

Membership Vice President:

•        Develop and implement programs, projects and activities designed to increase and retain membership.

•        Represent the club in its relationships with numerous external constituencies.

•        Serve as liaison between the membership and the Board of Directors.

•        Seek out and develop new member organizations. 

•        Submit new applicants for membership to the Board of Directors.

•        Serve as an advisor to new member organizations.

•        Serve as state Risk Management coordinator.

•        Attend member organization meetings as requested and as is able to.

Vice President of Top Soccer:

•        Attend all USYS National Workshops, Region1 Workshops, Region 1 Seminars, any other Courses, related to Programs.

•        Attend Urban Soccer Symposium.

•        Develop a plan including strategy, goals, budget and tactics.

•        Attend any civic or private meetings that relate to Programs.

•        Help increase membership to Soccer-RI.

•        Administrate all of Soccer-RI TOPSoccer and Soccer Across America Programs.

•        Provide request for funding applications to member Associations that apply.

•        Review and Administer funding for TOPSoccer and Soccer Across America Programs.

•        Report all financial or equipment awards to Soccer RI Board of Directors for approval.

•        Create budgets for both Programs.

•        Create reports for Soccer-RI Board of Directors Meetings when applicable.

•        Distribute information about Programs to membership.

•        Create and disperse education about Programs.

•        Create ideas for funding, all events, promotions and advertising for Programs.

•        Be responsible for ordering any equipment and clothing for Programs.

•        Nominate Coach of Year and Buddy of Year to Soccer-RI, and Region 1 for TOPSoccer.

•        Create Committees to:

•        Increase interest in Programs

•        Coordinate any events

•        Assist Vice President to disseminate all information about Programs to Associations

•        Assist in Coaching events

•        Assist in Soccer RI Buddy Course

•        Assist in Soccer RI seminars related to TOPSoccer or Soccer Across America


Vice President of Competitive:

•        Develop a competitive plan including strategy, goals, budget and tactics for board approval.

•        Run the following events:

•        US Youth Soccer National Championships - RI Championships

•        Establish rules and policies for the event

•        Establish dates, registration deadline, team draw & meeting, scheduling deadlines, roster freeze dates, semi-finals and finals

•        Review & accept team registrations

•        Register teams with US Youth Soccer Region I for the regional competition

•        Order state cup patches (through Region I)

•        Attend Region I Hotel draw

•        Assign teams to the assigned hotels

•        Conduct the team draw for seeding

•        Order awards for finalist and champions

•        Secure fields for the semi-finals and finals

•        Schedule the semi-final and final games

•        Notify SYRA of the number of teams, number of games and schedule for the tournament

•        Send preliminary game schedule to the Referee assignor for referee scheduling

•        Attend all semi-final and final games

•        Distribute state champions’ patches and window decals to winning teams

•        Order shirts for champions and wildcard teams to wear at the Regional parade of states

•        Attend the Region I Championships as the Rhode Island State Representative